CONFERENCING IN SANDTON

Established in 1995, Conference Africa specialises in the management of events and conferences in South Africa and Southern Africa. Our dynamic senior consultants have 15 years experience in the industry. Conference Africa ’s expertise lies in project management of events of all sizes, organising of conferences and seminars, product launches, adventure travel teambuilding, travel, incentives and corporate functions. We also offer services in the field of public relations and media management.

Conference Africa has been accredited as Professional Conference Organiser’s, in line with industry standards, as set down by the industry association. This accreditation is recognised by all hotel groups and travel associations within Southern Africa and reflects integrity and ethics in all that it stands for.

Conference Africa is based in Johannesburg , South Africa and operates throughout the Southern African region and handles all local and International events and conferences.

EVENT MANAGEMENT

* Selection & negotiation of a suitable venue
* Accommodation allocation & hotel registration
* Banqueting co-ordination
* Function décor
* On-site registration, venue & supplier management
* Production, staging and lighting
* Design and management of theme & event logo & branding
* Brochure printing
* Invitations & RSVP’s
* Banners, flags & signage
* Name cards & holders
* Teaser campaigns
* Collateral packs & conference folders and gifts

FINANCE / ADMINISTRATION

* Preparation, updating and managing of event budget
* Co-ordination of supplier quotations, contracts & payments
* Payment of relevant deposits & subsequent payments
* Reconciliation of all accounts

EXHIBITIONS

* Exhibition stand design
* Liaison with exhibition organisers on all aspects of the exhibition
* Pre and on site of exhibitors and visitors computerised registration
* Organising of workshops and seminars alongside the exhibition

TRANSPORTATION

* Negotiation of group discounts with airlines, both domestic & international
* Airport “Meet & Greet” & transfers
* Booking of coaches & pre & post conference tours and partner programmes
* Ticketing in liaison with appointed travel agency

ENTERTAINMENT

* Social functions, both large and small e.g.
* Gala dinners, opening and closing ceremonies, award ceremonies Marquees, security, traffic control all related logistics pertaining to social events Arrangement of live music and entertainment
* Cabaret Shows, Choirs, Comedians, Master of Ceremonies,
* Sourcing and booking of conference speakers

CONTACT DETAILS:

POSTAL ADDRESS:
P.O Box 1722
Parklands
2121
Johannesburg

PHYSICAL ADDRESS:
2nd floor 158 Jan Smuts
9 Walters Ave Rosebank
2196
Gauteng
South Africa